يتطلب رسالة مع الطلب؟: 
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توجيهات التقديم: 

Interested candidates please send CV to [email protected] and mention clearly in the subject the position applying for.

Only short-listed candidates will be contacted.

البريد الالكتروني للشخص المسؤول: 
الوصف: 

INTERSOS is a non-profit humanitarian aid organisation that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organisations and the values and principles expressed within those codes. INTERSOS is recognised by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).
INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralised offices.

 

Job Location: Bekaa-Zahle

 

Job Purpose:

The Senior Admin Finance Officer works under the supervision of the INTERSOS Admin and Finance Coordinator and is responsible for ensuring effective, efficient and accurate financial operations and application of administrative procedures in assigned area.

 

Generic Duties:

 

1. Provide administrative support in order to ensure effective and efficient office operations:

  • Check the received liquidity plans from the field, correct Budget lines and prepare the Consolidated liquidity plan to be sent to the PM
  • Support logisticians in maintaining complete and up to date inventory files
  • Ensure the confidentiality and security of all financial and employee files
  • Participate in staff coordination meetings and contribute to/ follow up all the administrative issues
  • Monitor the level of expenses in relation to available budgets with PM.
  • Check project financial reports and ensure that expenditures and supporting documents in filed properly
  • Take the initiative in preparation of Budget revision and Budget proposals with PMs
  • Check the monthly Financial Plan and monitor the level of spending on all the budgets in the related base
  • Participate in the verification and audit visits accompanied by the Admin Fin Coordinator or the Admin Fin Manager

 

2. Perform day to day financial transactions to ensure an up-to-date, accurate and documented finances (in case of replacement):

  • Receive and verify purchase requests, invoices and payment requests for office and project purchases
  • Check compliance with internal and donor procedures
  • Monitor the Processed payments (Cash, Cheques and transfers) per approved liquidity plans and verify transactions on compliance with financial procedures
  • Check and monitor Encoding/registration of payments for data entry in INTERSOS accountancy
  • Process backup reports after data entry
  • Present daily and monthly cash declarations
  • Liaise with the bank
  • Follow up all the procurement procedures (bids, offers, appraisals of quality and prices) and prepare the contracts with awarded suppliers in collaboration with the logistician, in English

 

3. Administer employee files and records and follow up on Human resources aspects:

Main Activities:

  • Implementation of recruitment processes including, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels;
  • Establish employee files in the computerized accounting system
  • Keep updated each staff/contract according to the Salary scale & prior verification with project managers and head of mission on changes in scales
  • Check the leave management system, making sure that leaves and holidays in staff leave file are updated by Admin Fin Officer
  • Prepare separation documents for terminated employees
  • Check the report of monthly attendance submitted by the Admin Fin officer and send to Admin Finance Coordinator for their check.
  • Ability to deal and coordinate with social security related to the relevant staff (New and resigned employees NSSF document, indirect follow with INTERSOS lawyer)
  • Legal statements and formalities knowledge, through INTERSOS lawyer per Lebanese law.

 

4. Provide financial support to the Admin Fin Coordinator regarding Bank reconciliation

  • Ensure proper access to e-banking in order to monitor the bank movement of the base’s accounts
  • Prepare the bank reconciliation of the base’s accounts and register any missing expenses
  • Send the prepared reconciliation to Admin fin coordinator for their check

 

Other Specific Duties:

Any additional task strictly related to the role and necessary for the implementation of the activities.

 

Competencies: (Knowledge, Skills & Abilities)

Professional Competencies:

  • Minimum 3 years of relevant work experience similar role.
  • Computer literacy (Word, Advanced Excel – proficient in formulas and charting, outlook)
  • Analytical and reporting skills

 

Behavioural competencies:

  • Good teamwork skills
  • Excellent communication skills
  • Good level of planning and organizing
  • High degree of flexibility and adaptability
  • Good level of problem solving and decision making
  • Ability to train, supervise, develop and motivate staffs
  • Driving and achieving results
  • High confidentiality and respect
  • Attention to details
  • Initiative
  • Ability to work under pressure
منتهية الصلاحية

ملاحظة:

دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.

آخر تاريخ التحديث: 
24 أبريل, 2020
قطاع(ات) التدخل:
حقوق الإنسان والحماية
آخر مهلة للتقديم:
الأحد, 5 أبريل 2020
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
8 months (renewable based on funds and performance)
الراتب
LBP 2,712,000
نطاق الراتب:
بين 1500 و 2000 (دولار أمريكي)
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
Minimum bachelor degree in Finance and Accounting.
متطلبات الخبرة:
بين 3 سنوات و5 سنوات
اللغة العربية:
بطلاقة
اللغة الانكليزية:
بطلاقة
اللغة الفرنسية:
غير مطلوب
البلد/المدينة: 
  • Lebanon
  • البقاع