Reporting Officer

OBJECTIVE:

The Reporting Officer ensures the timely submission of quality progress and performance reports to UNHCR ML. He/she is responsible for gathering data from Community Development Centers, reviewing and analyzing data, and drafting qualitative and quantitative reports, as well as capacitating colleagues and ensuring the optimal flow of information.

DUTIES:

• Write weekly, monthly, mid-year, and final year performance reports
• Compile, consolidate, and analyse field data on the project’s implementation and indicators
• Support the Reporting Coordinator with both recurring and ad-hoc tasks, to prioritise business and information needs
• Liaise with the Project Coordinator regarding amendments to the projects and ad-hoc tasks
• Communicate with 6 community development centres coordinators and staff
• Gather and evaluate relevant data for reports
• Provide support and review the UNHCR Mount Lebanon project related documents
• Select, manage, and acquire resources (hard copy /electronic) to meet current & anticipated needs
• Oversee data lifecycle: organizing, sharing, collecting, validating, archiving, storing & reporting
• Ensure data availability to appropriate people, units and systems within the department
• Develop and create data collection systems: templates & printouts, matrixes & databases
• Update and maintain database systems
• Locate and define new process improvement opportunities & procedures
• Train field staff and colleagues on reporting, data collection, and data analysis
• Support uploading and updating the database, after the submission of each report

SKILLS:

• Excellent written English
• Technical expertise regarding data collection, data analysis, and reporting to donors
• Strong analytical skills with the ability to collect, organize, collate & analyse large amounts of data
• Research skills and ability to work accurately with attention to details

Business Skills

• Maintain positive working relationships with others, both internally and externally
• Excellent oral and written communication skills
• Anticipate, understand, and respond to the needs of members and other clients to meet or exceed their expectations
• Work cooperatively and effectively with others
• Ability to undertake self-directed tasks when necessary
• Excellent time management skills; attention to detail
• Ability to prioritize tasks by assessing situations to determine urgency
• Disseminate large amounts of information with attention to detail and accuracy
• Adept at queries & consultancy, reports writing & presenting findings
• Flexibility to undertake a variety of tasks ranging from management to unpacking boxes
• Organization & time management skills, to resources, to own time and time of others

Computer Skills:

• Microsoft office applications required for daily work
• Software applications required for periodic operations

EXPERIENCE AND KNOWLEDGE:

• Minimum 2 years of experience preferably in reporting/administration/project coordination
• Knowledge of the humanitarian sector
• Knowledge of the project management cycle