Finance Officer – Budgeting and Financial Reporting

Work Location:

Beirut and Tripoli

Supervisor:

Grants and Finance Manager

Job Summary:

Under the leadership of Finance and Grants manager, the function of the position is to ensure the effective and efficient financial and programmatic management of the Partnership portfolio of the Country Office (CO).

Working Conditions:

This position will be in Beirut Working areas include but are not limited to Beirut & North Lebanon

Salary:

Based on CIL salary scale and applicant experience

Contract Type:

 Fixed Term

Education & Certification:

Master in Finance

Minimum Education Level:

Bachelor's Degree

Proven Experience:

3y experience in a similar role

IT / Software / Technical Skills:

Advanced Word and Excel

Language Skills:

High level of written and spoken English

Competencies

• Proven track-record in working with budget and financial reports
• Sound knowledge of compliance and donor regulations;
• Resourcefulness and creativity in developing financial management tools
• Ability to synthesise and analyse complex information and present clear and informed solutions
• Excellent planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;
• Strong communication, people management and interpersonal skills in English,
• Ability to build relationships quickly with a wide variety of people, both internally and externally
• Willingness to work and travel in often difficult and insecure environments;

Commitment to CARE’s global policies such as Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.

Detailed Responsibilities & Tasks

Responsibility #1: Budgeting and Internal Reporting

• The Budget & Reporting Officer will assist the Finance and Grants Manager for new budget preparations.
• Under the guidance of the Finance and Grants Manager, conduct a thorough preparation of new budgets and existing grant budget revisions ensuring that all costs are covered and are not under/over budgeted in addition to correct use of the CARE INTERNATIONAL and donor budget formats.
• Assist in the preparation of Staff PAR Guide monthly.
• Assist in the preparation of cost allocation table monthly.
• Update HQ monthly reports
• Calculate and Insert the correct SPC for all new grant’s budgets

Responsibility #2: Grant Management & Financial Reporting

• Prepare the monthly Budget Follow up tool (BFU) reports and distribute on time.
• Review the budget spending and advice relevant staff on spending status and ask for feedback on all over/under spending.
• Participate in the monthly Grant review meetings and present the spending status. And Follow up on the action points based on the comments from the meeting.
• Attend and provide support in all grant opening, review and closing meetings.
• Provide support and feedback to Operations and Program managers for all questions regarding the BFUs.
• In compliance with donor requirements propose and prepare adjustments entries, attaching all supporting documents for finance records
• Coordinate with Accounting for the preparing of new budget line coding for each.
• Assist in preparing Donor Financial reports for all grants for review by the Grants and Finance Manager. Make sure the reports comply to donor reporting formats and timely submitted as per contractual requirements.
• Provide update on grant spending status to direct supervisor.
• Provide analysis of grants spending plan vs. actual spending.
• Review PRs and advise charge codes.
• Support in month-end closure tasks including salary & benefits allocation (local & international payrolls), shared program cost allocation, pre-paid expenses allocation, HQ expenses and others

Responsibility #3: Compliance and External Auditing

• Work with Accounting on the preparation of scanned supporting documents for donor reports.
• Preform field internal audit visits.
• Assist in Fraud investigations when needed.
• Review compliance issues in all field offices.

Key Working Relationships:

• This position reports to: Grants and Finance Manager: Internally, The Finance officer will have direct relationships with, finance staff, Grants Department, Program and support unit staff. Externally, this position will have direct contact with Local donors, CARE Lead members and HQ. For above mentioned; high communication skills are a requirement for this position.