Senior Human Resources Officer– Generic Posting

Category:

Senior Officer - national

Work Location:

National – Based in Beirut (With Frequent visits to other fields)

Supervisor:

Admin Manager

Job Summary:

CARE is a leading relief and development non-governmental organization working to end global poverty. Established in 1946, CARE is now working in over 95 countries around the world reaching more than 83 million people through our programs. With more than 11,000 employees worldwide, we have a strong local presence: 95% of our staff are nationals of the countries where our programs are implemented. 

CARE International in Lebanon (CiL) is part of a regional response to the Syrian Crisis to meet the immediate and most urgent needs of those who have fled Syria and provide support to local vulnerable host populations. CARE’s programs are also designed to meet longer term needs. Working with partners in WASH, Shelter, Protection, Livelihoods and economic opportunities in the North, South, Beirut, and Mount Lebanon Governorates CARE has a special emphasis on working with women and girls as a pivotal force for social change.

Ensure the necessary human resources and support systems are in place for the rapid and effective mobilization and management of emergency personnel.

Recruitment Guidelines

This is a generic posting for a Senior HR Officer under several sectors. After you submit your resume and application https://docs.google.com/forms/d/e/1FAIpQLSf_DOVkbqFU2xCXSCR6lI-A34PzeT99YfYRl-pB27laLyvW3w/viewform , if you are further shortlisted based on your qualifications and sector, you will be scheduled for an interview. Once you pass the interview, you will then become part of the CARE Lebanon roster pool. Once in this pool, when a Senior HR Officer position is posted, you will receive a private request of the position. You can choose to apply to the position or not.

Application guidelines

To be eligible for screening, you must submit a resume and complete the application form by following this link https://docs.google.com/forms/d/e/1FAIpQLSf_DOVkbqFU2xCXSCR6lI-A34PzeT99YfYRl-pB27laLyvW3w/viewform 

Working Conditions:

This position will be located primarily in an office environment in Beirut, with travel to Tripoli. Also, frequent visits to the field will be required. Working areas include but are not limited to South, Mount Lebanon, and North Lebanon.

Employment Start Date:

 Based on funds and needs

Duration of Contract:

Based on funds and needs

Contract Type:

Employment

Other contract elements:

Benefits: Social security/Health Insurance & Transport allowance.

The direct supervisor reserves the right to adapt this job description at any time during employment according to needs.

Any extension of this contract is dependent on performance review.

Education & Certifications:

Bachelor’s in business management, HR, social sciences or equivalent

Minimum Education Level:

Bachelor’s Degree

Proven Experience:

• Minimum 3 – 5 years of experience ideally in an NGO.
• Demonstrated skills in human resources management.
• A sound knowledge of employment laws and human resources best practices.
• A good knowledge of contract employment.
• Experience and skills in recruitment processes.
• Strong interpersonal skills

IT / Software / Technical Skills:

• Knowledge and facility with standard office computer systems and software, including excel and access

Language Skills:

Language                Speaking                                 Reading                  Writing

Arabic                     Fluent/Mother tongue             Desirable                   Desirable

English                   Fluent                                     Professional           Professional          

Competencies  

• Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with disaster affected communities in a sensitive and participatory manner.
• Well-developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of CARE. This includes effective negotiation and representation skills.
• Works with trustworthiness and integrity and has a clear commitment to CARE's core values and humanitarian principles.
• Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
• Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
• well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills.
• Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills.

Detailed Responsibilities & Tasks

Responsibility #1: Human Resources systems

• Assist in Developing, Reviewing and updating human resource and administrative policies and procedures (compliant with CARE systems) and ensure they are effective, efficient, fair and transparent, and promote equal opportunities. Ensure policies are compliant with Lebanese Labor Law.
• Develop, Review and or Update human resource policies and procedures for recruitment and management of national staff (terms & conditions of employment, grades, steps & positions, salary structure, benefits, disciplinary procedures, termination). Ensure compliance with local labour laws and coordination with local counterpart, UN and NGO agencies.
• Conduct regular field travel to project offices to review human resources and administrative procedures and assist/ support managers in their needs or ascertain human resource requirements.
• Ensure a complete orientation package is in place and that all staff are oriented on time.

Responsibility #2: Recruitment and staffing

• Assess staffing needs as required. Identify and recruit new and replacement staff including scheduling of contract extensions, new contracts, and necessary terminations.
• Coordinate the timely and effective recruitment of emergency personnel.
• Assist in the preparation of standard job descriptions, terms of reference per function and ensure submission of personnel requisitions in coordination with Country Director and Line Managers/Supervisors.
• Prepare regular recruitment tracking reports
• Ensure pertinent organigrams, contact lists, and information flow lines are constantly updated and widely shared.

Responsibility #3: Administration

• Organize as necessary visa applications/ immigration clearance procedures for international staff.
• Coordinate travel of international staff (itinerary, ticketing) 
• Establish and maintain personnel files.
• Ensure all emergency data forms are filled and safely filled
• Coordination of performance and talent management

Responsibility #4: Staff development, well-being, etc.

• Assess training and development needs of staff and provide appropriate induction and orientation, training, supervision and support as required. Ensure all staff, international and national, always have adequate access to HR/Administrative policies and procedures.
• Monitor and uphold staff conduct and discipline and organize the regular performance evaluations of all staff. Ensure that exit interviews/ debriefs are prepared at the end of service.
• Ensure staff have time to relax, and have fun to manage their stress in a safe and comfortable environment
• Liaise with SMT to ensure services in support of wellbeing are made available.

Responsibility #5: Financial Management

Work closely with the Finance Manager/controller to:

• Ensure operational plans and budgets include a plan for human resources and reflect CARE responsibilities for staff management, training, support, security and well-being.
• Assist in payroll payments for national staff.

Responsibility #6: Safety and Security

Work closely with and provide support to the Security Coordinator to:

• Ensure all personnel have received briefing on country or regional security threats, medical and emergency evacuation procedures.
• Ensure that security measures are practiced and enforced to maintain as possible a safe and secure working/ living environment for CARE staff.
• Ensure staff know how to identify health risks in the region, how to protect against illness, injury and stress, and how to obtain support or medical treatment. Initiates and oversees the implementation of a Psychological Support Program.
• Maintain records of work-related injuries, accidents, and security incidents.
• Ensure all staff understand individual and collective responsibilities for safety and security.

Additional duties as required / other tasks as assigned by supervisor