Logistic Assistant

Responsibilities:

• Ensure that procured stocks are received, registered, and dispatched in an efficient and accountable manner.
• Ensure that the filing system to record and archive all stock movements is rigorously maintained.
• Maintain control and accountability of all stock, monitoring storage, request and issuance as required.
• Conduct physical stock checks periodically and investigate discrepancies.
• Make sure that the levels of stocks are correctly recorded on the stock cards.
• Deliver goods from the stock only on reception of a request form of duly approved stock.
• Deliver the monthly store check inventory to the logistics Manager in both hard & soft copies in the end of each month.
• Organize the manual load and the unloading of vehicles.
• Is responsible for the maintenance of the warehouse and for all the equipment.
• Responsible to make order for items in the stores when needed.
• Ensure that the store is kept clean and organized.
• Arrange received materials as required.
• Ensure that the materials are stored safely.
• Keep a record of receipt and issue of goods.
• Issue materials according to the requirements.
• Classify goods by categories. Take down the goods and make sure that they are placed in the space which is reserved for that purpose.
• Communication must be by email with all the departments.
• Prepare and enter all the data on the monthly spreadsheet.
• Assist the Logistics department to prepare all the PRFs related to the fields.
• Assist the logistics department in updating inventory.
• Assist the logistics department in Labelling all MAG assets.
• Update the minimum stock balance according to the actual field needs on a spreadsheet when needed.

General

• Work within the framework of MAG’s core values.
• Act as an ambassador for MAG, promoting its ethos and mission statement.
• Ensure all staff are made aware of wider programme issues, developments and achievements within MAG.
• Work as part of a team and liaise with other programmes/HQ to ensure effective communications across the organisation.
• Contribute to other fundraising initiatives where appropriate.
• Adhere to all MAG policies and procedures.
• Participate in meetings, networks, seminars and conferences where relevant and beneficial to MAG and its mission and mandate. Where requested, give appropriate presentations in co-ordination with CPM/Head of Operations.
• Work in compliance with MAG’s equal opportunities policy.
• Undertake and apply learning from appropriate training and development programmes.
• Ensure confidentiality of information as required by MAG policies and procedures.
• Undertake any other duties appropriate to the post as may be required.
• Understand and uphold the standards outlined in MAG’s Safeguarding Framework, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with MAG’s work and reporting concerns if they do arise.