Junior Procurement Officer_SUFA

Junior Procurement Officer 

Job Profile

A. Required qualifications, competences and experience
Formal Education
 University Degree (preferred in Business Administration or similar)

Professional Experience
 Solid knowledge and understanding of procurement processes, policy, and systems
 Ability to negotiate, establish, and administer contracts
 At least 3 years of experience in administrative work, preferably procurement
 Experience in the construction field is an added value

Other knowledge, additional competences
 Arabic native speaker, very good knowledge of English language; German is a plus.
 Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
 Ability to analyse problems and strategize for better solutions
 Ability to negotiate, establish, and administer contracts
 Excellent verbal and written communication skills
 Ability to multitask, prioritize, and manage time efficiently
 Accurate and precise attention to detail
 Ability to work well with management and staff at all levels
 Goal-oriented, organized team player

B. Responsibilities: The position holder is responsible for:
 Procurement of goods and services according to GIZ rules and procedures.
 Filing of contracts and procurement documents
 Following up on procurement issues related to programs requests

In this context, the position holder fulfils the following tasks:
C. Tasks
1. Procurement Responsibilities
 Procures respectively, supports the procurement of goods and services including consultancy and construction contracts
 Writing/support in writing TOR and/or specifications for the procurement of goods and services
 Keeping track of all ongoing contracts and procurements
 follows up on all types of contracts and cooperation agreements
 Ensures proper filing for procurement of goods and services
 Creates and maintain professional relationship with service providers/consultants
 Ensures that the products are high quality and that the services are received in full
 Reviews and analyses all vendors/contracts supplies/offers and price options
 Supports contracting partners and others with training on procurement processes
 Prepares tender documents and follow legal procedures
 Keeping track of the performance of suppliers and contractors
 Coordination with counterparts and project partners with regarding to procurements processes, handing-over procedure, etc.

1. Purchasing, procurement of goods/material up to 2500€ for at least 3 projects
 procures locally materials and equipment up to 2500€ and issues purchase orders in accordance with GIZ regulations
 Is responsible of preparing the documents for local procurement that will be carried out by the GIZ Office above Euro 2.500
 Writing/support in writing specifications for the procurement of goods
 Reviews and analyses all vendors/offers and price options
 Keeping track of the performance of suppliers
 Coordination with counterparts and project partners with regarding to procurements processes, handing-over procedure, etc.
 accepts goods and ensures that the receipt is documented and goods received checked appropriately
 arranges for the safe transfer of goods to their destination
 notifies the project manager of delivery location and time
 documents and files properly completed orders
 prepares procurement files for internal and external audits according to GIZ rules and regulation

2. Preparation of local contracts with individuals and consulting firms up to 2500€ for at least 3 projects
 prepares local contracts up to Euro 2.500 in accordance with GIZ regulations
 Is responsible of preparing the documents for local consultancy contracts that will be carried out by the GIZ Office above Euro 2.500
 Writing/support in writing TOR for the procurement of services
 Reviews and analyses all contracts and offers.
 Keeping track of the performance of all contractors
 Coordination with counterparts and project partners with regarding to procurements processes, handing-over procedure, etc.
 informs the project manager on time about the status of contract preparation and related matters, particularly in the event of starting delays
 documents and files properly completed contracts
 keeps contract lists always updated.

2. Other duties/additional tasks
 Assists in and/or carry out other administrative tasks at the request of management
 Regularly checks the changes in GIZ Orientation and Regulations Tool (P+R) in relation to field of work
 Immediately reports all problems involving to superior, suggests approaches for problem solving.

Description of the project:

Under the German-Lebanese Cooperation, GIZ is implementing, jointly with the Lebanese Ministry of Education and Higher Education (MEHE) the Sustainable Facility Management at Public Schools in Lebanon (SUFA) project, funded by the German Federal Ministry for Economic Cooperation and Development (BMZ) as part of the education portfolio of GIZ Lebanon.
The project is divided into two parts. The first part focuses on the improvement of maintenance of public schools through introducing Sustainable Facility Management measures at the strategic and operational levels. The second part is about the learning environment at schools with a main focus on the concept of Green Schools which includes both the installation of environmental hardware measures and the implementation of awareness and educational activities at the school level.