Data Assistant

OBJECTIVE: The Data Assistant is responsible for entering, cleaning, and retrieving confidential information related data, based on the project’s requirements. He/she will be responsible to liaise with each colleague of the project to ensure the accuracy and the timely submission of the data to the donor.

DUTIES:

• Entering data by inputting text based and numerical information from different source documents within time limits
• Submit attendance on personnel, volunteers, and beneficiaries for various education activities respecting donor deadlines
• Follow-up, compile, and sort information according to priorities specified by the line manager and the project coordinator, to prepare source data for further use
• Review and clean data from deficiencies or errors, verify data accuracy, correct any data incompatibilities if possible and check output
• Analyze data records before reports extraction, and compare with previous weeks for monitoring and evaluation purposes
• Generate monthly and quarterly reports, including EDF (Emma Database File), Emma Online, OOSC profile form, Activity Info platform, Performance and Progress
• Work on the mapping of 5W services and referrals to services templates
• Coordinate and cooperate with other project’s staff, including education officers and education assistants, to meet donor’s deadlines of required reports
• Visit the field in order to understand the activities and become familiar with the many data sources and the methods used to collect valuable and accurate reliable data
• Verify data collection methods and accuracy of the data collected
• Capacitate staff in regards to data collection and data entry

SKILSS:

Business Skills:

• Good written and communication skills
• Ability to deal with phone and email request
• Flexibility to work on devices used for specialized data entry tasks
• High level of patience, concentration, accuracy, and attention to details
• Strong organizational and self-management skills
• Trustworthy, accountable, and reliable

Computer Skills:

• Advanced Microsoft Excel and Word experience is required
• Software applications required for daily and periodic operations
• Experience using databases is required, such as Microsoft Dynamics, Activity Info, ODK Kobo, etc.
• Good typing skills (speed and accuracy) and comfortable to conduct repetitive tasks on a computer

EXPERIENCE & KNOWLEDGE:

• At least 1 year  of experience preferably in data entry, data management and administration