Logistic/Admin Officer

يتطلب رسالة مع الطلب؟: 
لا
توجيهات التقديم: 

Kindly send, in English CV and three references to [email protected]

Please indicate the reference “Logistic/Admin Officer Y4” in the subject line of your email.
All applicants must be authorized to work in Lebanon.

اسم الشخص المسؤول: 
Ali El Khalil
Contact Person Position: 
HR Manager
البريد الالكتروني للشخص المسؤول: 
[email protected]
الوصف: 
  • Responsibilities:

 

  • Administration:

 

  • Filing, scanning and archiving finance related documents.
  • Checking invoices by verifying mathematical accuracy and ensuring that appropriate procurement authorization and supporting documentation are attached.
  • Handling the advanced petty cash made to HOPe staff according to the internal guidelines and keeping the advance books and cash journal accurate and updated.
  • Counting the cash, carrying out reconciliation and submitting replenish requests to the Finance Manager.
  • Organizing and submitting supporting documentations to the Finance Manager.

 

  • Procurement:

 

  • Working closely with program team to prepare and update on a weekly basis the procurement plan, providing guidance and input to program staff upon the approval of the Finance Manager.
  • Issuing call for tenders, and collecting tender dossiers from suppliers.
  • Submitting tenders to the Committee, facilitating and leading on the administrative, technical, and financial bid opening, and ensuring compliance with HOPe and donor policies and regulations.
  • Ensuring timely and accurate procurement of all materials according to approved budget lines and donor guidelines confirmed by the Finance Manager.
  • Creating supplier/consultant list based on scanning market against program/departments need.              
  • Reviewing and approving purchase requests submitted by program staff, and providing requested materials and services as per approved budget and action plan.

 

  • Logistic:

 

  • Assessing the needs and overseeing the installation and maintenance of office facilities, equipment’s, supplies, utilities (stationary, filing systems, photocopier, furniture, water, electricity, etc.).
  • Carrying out office monthly payment (internet, generator, electricity, car rental).
  • Managing the relationship with IT service provider and ensure that technical support is provided when needed.
  • Monitoring the use of vehicles and filing all related documents (consumption, mileage, and damages).
  • Managing assets and preparing and updating inventory list for HOPe old and newly obtained assets.

 

  • Requirements and qualifications:

 

  • Good spirit.
  • Bachelor Degree.
  • Minimum of 2 years of proven experience in humanitarian programs.
  • Perfect command of spoken and written English and Arabic.
  • Notable time management and organizational skills.
  • Ability to work in partnership with local communities and NGOs.
  • Teamwork and cooperative attitude.
  • Problem solving, and communication skills.
  • Good computing skills.
منتهية الصلاحية

ملاحظة:

دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.

Threads of Peace commonly known as House of Peace (HOPe)

آخر تاريخ التحديث: 
29 سبتمبر, 2019
قطاع(ات) التدخل:
التنسيق وإدارة المعلومات
آخر مهلة للتقديم:
الاثنين, 7 أكتوبر 2019
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
TBD
الراتب
TBD
نطاق الراتب:
بين 1200 و 1500 (دولار أمريكي)
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
متطلبات الخبرة:
بين سنتين و3 سنوات
اللغة العربية:
ممتاز
اللغة الانكليزية:
جيد جداً
اللغة الفرنسية:
بدائي
البلد/المدينة: 
  • Lebanon
  • بيروت
randomness