Finance and Administrative Officer
Kindly send your CV and cover letter while writing as subject the job opening.
Objectives
The Finance & Administrative Officer will assure the administrative, human resources, accounting and financial management of the organization, under the direct responsibility of the Program Manager.
She/He will be based at Council of Environment Main Office in Kobayat.
Financial tasks:
- Maintain the chart of accounts.
- Prepare and record financial accounting entries (such as accruals, prepayments, fixed assets etc.) on the accounting system.
- Prepare and record receipt and payment vouchers on the accounting system.
- Maintain and creating fixed assets register and update the accounting system accordingly.
- Record cash and bank related transactions.
- Perform regular suppliers’ reconciliations.
- Prepare statements of accounts when requested.
- Process closing procedures on a timely basis.
- Prepare and update on a monthly basis the capital and fixed inventory register
- Ensure all accounts are handled on a timely manner by coordinating with the suppliers if any.
- Provides financial status information by preparing special reports; completing special projects when needed.
- Manage cash movements (transfers, advances) and the amounts in circulation, specifying the payment procedures
- Prepare monthly tax declarations
- Present the overall budget to the board each trimester.
- Evaluate the organization’s cash-flow requirements with the general manager.
- Ensure all proper financial procedures and internal guidelines are correctly implemented.
- Ensure the compliance of Council of Environment transactions with prevailing taxation laws and regulations.
- Prepare and produce the financial reports
- Prepare by 10th of each month the projects’ financial reports including reconciliation with the bank statements and prepare forecast of expenses for the coming two months
- Be responsible for, filing and archiving of administrative, accounts and financial documents
- Validate the cashboxes and archive invoices related to any expenditure.
- Produce financial reports for all activities and provide any needed financial data for any project on demand.
- Archive the quotation and purchase requests for any transaction performed by Council of Environment.
- Ensure the realized budget is in line with the corresponding contract for all running/completed activities.
- Prepare projects budgets and financial reports (including Audit, MOI and MOF reports).
- Present the global financial report to the board each trimester.
- Compile and submit high quality, timely and accurate financial Data to management and donors as required;
- Perform quality and timely Financial, MIS, and other analytical reporting for the Management, Board, and concerned Government Authorities.
- Ensure that the reporting performed is in compliance with prevailing laws and regulations of the country.
- Coordinate with the external auditors with regards to audit of annual financial statements and other certifications.
- Coordinate with the lawyer for any legal aspect or issues related to the Audit. (bank transfers, cheques, cash)
Administrative tasks:
- Assist the Program Manager in the daily tasks of the CoE.
- Prepare contracts for team and consultants involved in CoE projects.
- Support the Program Manager in following up on projects and activities.
- Organize and implement special events and activities.
- Support in the preparation of the budget for new projects.
- Prepare, edit and organize memos, reports, mails and other documents as requested.
- Conduct research, compile data and prepare papers and presentations for the CoE board.
- Prepare monthly and annual report related to CoE projects and activities.
- Attend meetings with the CoE GM as requested and prepare and share full minutes of meetings with relevant stakeholders.
- Maintain the CoE records and files.
Qualifications and requirements
Finance and Admin degree
5 years of experience / 3 years with NGOs
Fluent in Arabic and English. French is a plus.
Expertise in Administration
Expertise in Finance
Expertise in Financial reporting
Expertise in MS. Office and accounting software
Skills required
Collaboration
Flexibility and adaptability
Initiative and innovation
Self development
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon
- عكّار