Finance and Administrative Assistant

يتطلب رسالة مع الطلب؟: 
نعم
توجيهات التقديم: 

Please submit your CV and cover letter in English to [email protected] by the submission deadline.

Only short-listed candidates will be contacted.

البريد الالكتروني للشخص المسؤول: 
الوصف: 

Background

Mennonite Central Committee (MCC) is a global, nonprofit organization that strives to share God’s love and compassion for all through relief, development and peace - www.mcc.org.

Established in 1921, MCC has almost 100 years of experience in peacebuilding, disaster response and development and has had an ongoing presence in the Middle East since the 1960s. MCC primarily works through national partnerships to improve the lives of local communities.

MCC is an equal opportunity employer, committed to employment equity. MCC values diversity and invites all qualified candidates to apply.

 

Start Date: As soon as possible

Benefits: Severance, medical insurance, children education benefits and vacation days

Hours: 40 hours per week (9:00 to 17:00 Monday to Friday; occasional nights and weekends)

Contract basis: One-year contract with 3-month probation period. This can possibly be renewed based on performance and organization needs.

 

Synopsis:

The Finance and Administrative Assistant is responsible for assisting with the day-to-day finance and office operations of the MCC Lebanon program. She/he works as part of the MCC Lebanon team and provides administrative support to the MCC office in Beirut.

 

Qualifications (necessary skills, experience, and education):

Education

  • Bachelor’s degree required, degree in finance or business preferred.

Experience

  • 1-2 years of experience in an office setting. Previous finance role in a CSO or NGO is an asset.

Skills/abilities

  • Essential:
    • Excellent written, oral and interpersonal communication skills (English and Arabic).
    • General office, data entry, MS Office, database, internet, email, and multi-tasking skills.
    • Ability to take initiative and responsibility and to follow through on tasks with little supervision.
    • Flexibility/willingness to be interrupted and to handle multiple tasks simultaneously.
    • Proven organizational and administrative skills.
    • Proven ability to problem solve.
  • Desirable:
    • Thorough knowledge of accounting principles and procedures.
    • Experience working with financial software.

Personal qualities

  • Creative and innovative approach to work.
  • Demonstrated interest and involvement in issues of justice, compassion and mercy.
  • Ability to work as part of a team, to focus under pressure, and to work on tight timelines in support of MCC’s programs.
  • Must be able to work with people from all cultures and open to different points of view.

 

Assignment Narrative: (background information, accountability & support structure, schedule requirements) 

The Finance and Administrative Assistant reports to the MCC Lebanon Representatives. She or he will maintain regular office hours, 9:00 – 17:00, Monday-Friday. She or he is expected to occasionally work nights and/or weekends, especially during conferences or times when there are program deadlines.

The assistant will be responsible for undertaking the day-to day functioning of the MCC office. The ability to manage a variety of projects simultaneously under minimal supervision is required. The job requires a great deal of multi-tasking and the initiative to complete tasks and problem solve as appropriate. Must also be able to meet and greet visitors and guests in a pleasant and professional manner.

This position requires the Assistant to work with the MCC Representatives to manage the finances of the Lebanon program, including frequent communication with program and financial services staff in MCC’s Canada and U.S. offices. Excellent oral and written communications skills are required on a daily basis to coordinate the needs of the office and assist with financial management of the program. The position will require attention to detail, working with MCC’s financial systems and policies.

 

Duties (specific tasks & responsibilities):

Accounting and Finance

  • Prepare monthly bank reconciliation schedules.
  • Ensure internal control procedures are followed for all cash disbursement, exchanges, receipts and transfers.
  • Check sub-grantee reports and arrange payments to them.
  • Maintain financial data entry for the MCC Lebanon program.
  • Assist monthly and quarterly financial reports for review and submission.
  • Assist in fund requests and other disbursements from MCC’s head offices in Canada and the U.S. 
  • Work with MCC and local auditors on MCC’s financial records.
  • Assist with the annual budgeting process.
  • Prepare required reports to tax authorities (MOF/ MOI/ VAT etc...)

Office Administration

  • Coordinate hosting logistics for the MCC Beirut office including travel, lodging and scheduling meetings for visiting guests and assisting with partner gatherings and program retreats.
  • Ensure effective day-to-day operation of the Beirut office and MCC properties, including managing support staff (i.e. cleaner, plumber, etc.), water services and any other required utilities.
  • Responsibility for tracking and purchasing of offices supplies and equipment.
  • Support the staff team with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.).
  • Assist MCC in translation work (written and spoken) to support programming.

General

  • Attend MCC partner conferences and program retreats.
  • Attend MCC weekly staff meetings.
  • A willingness to help with various tasks to support MCC’s mission.
  • A willingness to work extra hours when necessary (i.e., reporting or audit periods).
  • Communicate regularly with Lebanon Representatives.
  • Model non-violent peacemaking in the workplace and community through respectful interactions with others.

 

Challenges:

  • The worker must be willing to adhere to security guidelines and heed the advice of local partners and the MCC Representatives on security issues.
  • Worker can expect to occasionally sit in rooms and meetings where others are smoking.
  • At certain times of the year, reporting deadlines may lead to heavier than normal workloads. Meetings or activities with partners can occur in the evenings or on the weekends. Flexibility will be needed.

 

 

منتهية الصلاحية

ملاحظة:

دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.

آخر تاريخ التحديث: 
20 ديسمبر, 2018
قطاع(ات) التدخل:
تنمية, خدمات الإغاثة
آخر مهلة للتقديم:
الثلاثاء, 8 يناير 2019
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
One year contract with possibility of renewal.
الراتب
N/A
نطاق الراتب:
بين 800 و 1200(دولار أمريكي)
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
Bachelor’s degree required, degree in finance or business preferred.
متطلبات الخبرة:
بين سنة واحدة وسنتين
اللغة العربية:
ممتاز
اللغة الانكليزية:
ممتاز
اللغة الفرنسية:
غير مطلوب
البلد/المدينة: 
  • Lebanon
  • بيروت
randomness