Administrative Assistant
Requires a Cover Letter: Yes
Kindly mention in the subject the position Administrative Assistant. Your resume will be reviewed against the requirements of the position for which you have expressed interest. A member of our team will contact you soon if there is interest in your application, and if more information is needed. If you are not being approached by our team, then your application will be automatically registered in our database.
Please send your resume and cover letter by email to [email protected].
Action for Hope is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All applicants will be considered for employment.
Responsibilities and Duties:
The incumbent will work under the direct supervision of the Financial and Administrative Manager to perform the following tasks and duties:
Administration:
● Maintain the reception desk at the office and answer general phone calls
● Be responsible for the office inventory
● Maintain general administration files
● Respond to administrative requests from other members of the work team
● Generate emails, reports and memos as needed
● Schedule appointments and meetings as needed
● Take meeting minutes and generate reports as needed
● Provide general support to visitors
● Maintain contact lists
● Draft contracts as needed
Logistics:
● Make travel, transportation and accommodation arrangements
● Be responsible for office maintenance and utilities
● Be responsible for office supplies
Human Resources:
● Keep updated employee files
● Maintain leave register
● Handle all HR operations such as entering data into the HR database and personal files and keeping them up-to-date in order to facilitate HR processes management.
● Follow up on the related clerical aspects of vacancies and employment such as personnel request forms, posting job ads, and calling candidates for job interviews
● Prepare job offers and personnel contracts
Requirements:
● University degree in Management, Administration, Business or a related academic field, or equivalent
● Legal residence in Lebanon and based in Beirut
● Minimum 2 years of work experience in the management field.
● Proficient in all MS Office software
● Excellent English and Arabic language skills
● Excellent time management skills and ability to multitask and prioritize work
● Ability to work with a diverse team and under tight deadlines
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon
- بيروت