Center Administrator

The Center Administrator will be the main contact focal point for impementing the overall Financial, HR, Logistics, and Administrative policies and procedures in the Jafra Foundation’s Educational Center in Burj Al Barajneh Camp.

Line manager: Support Services Manager (SSM)

Line manager+1: Support Services Coordinator (SSC)

Supervise: Social workers, Teachers, PSS Facilitators

In direct cooperation with: Program Manager, Finance Officer

Responsibility 1: Financial Management

• Ensure daily accounting (bookkeeping) according to Jafra Foundation’s finance manual
• Prepare and submit monthly accountancy to the SSM
• Manage the center’s petty cash
• Prepare monthly cash counts and reconciliation
• Maintain proper filing (hard and soft copies) of all financial documentation (vouchers, contracts, invoices, etc.)
• Ensure proper budget follow up for all projects implemented in the center

Responsibility 2: Logistics and Procurement Management

• Represent Jafra Foundation in the area and maintain excellent public relations with local parties and stakeholders
• Prepare Purchase Requests for any needed procurement for the center, and coordinate its follow up with the SSM
• Relate with suppliers to obtain quotations whenever requested to
• Check deliveries of purchased goods in the center
• Ensure the good use of the center’s equipment
• Ensuring the effective and efficient operation of the center
• Support the SSM in the follow up of contracts, and payment of rents and utilities (internet, electricty, water, generator…)
• Manage the stock of office consumables and cleaning products and coordinates with the SSM for purchasing  additional items when necessary
• Ensure the center’s safety measures are implemented
• Maintain proper filing (hard and soft copies) of all Logistics documentation (Procurement files, contracts, etc.)

Responsibility 3: Human Resources Management

• Track, collect and inspect timesheets of employees
• Maintain proper filing (hard and soft copies) of all HR documentation (Employment Contracts, timesheets, Leave requests, etc.)
• Maintain an updated Leave follow up for the center staff
• Supervise and manage the performance of the center staff, in coordination with the Program Manager

Profile required:

• At least Bachelor Degree in Management, Finance, or any related field;
• At least 2 years of practical experience, preferably in NGOs;
• Good knowledge of Burj Al Barajne Palestinian Camp is an added value;

Professional and Personal skills:

• Excellent communication and interpersonal skills
• Understanding of confidentiality issues and ability to handle confidential information
• Able to cope with an important workload
• Efficient and organized, with high attention to detail whilst ensuring deadlines are met
• Proficient in Word, Excel, Outlook, PowerPoint
• Able to manage multiple and complex tasks, and to work under pressure in a deadline-focused environment
• Proactivity and flexibility
• Confident and incisive
• Good English + fluency in Arabic