Finance/Admin Assistant (on behalf of Tankamel Sawa)

يتطلب رسالة مع الطلب؟: 
نعم
توجيهات التقديم: 

Interested candidates are requested to submit their resumes with their cover letters to the following e-mail:

[email protected].

Please mention in the e-mail subject the job title. Only shortlisted candidates will be contacted.

اسم الشخص المسؤول: 
Simon Tanios
Contact Person Position: 
Wash Project Manager
البريد الالكتروني للشخص المسؤول: 
الوصف: 

The Finance/Admin Assistant will assume responsibilities as descibed below:

1   Finance responsibilities:

1.1 General finance duties: 

  • Ensure confidentiality on all cash / finance issues related to the project
  • Know perfectly, respect, and ensure strict compliance at any time with Tankamel Sawa and arche noVa (the organisation supporting Tankamel Sawa current project) respected standards:
  1. chart of accounts
  2. Finance Minima Standards
  3. standards for accounting quality (paper and electronic)
  4. purchasing / validation / payment procedures for the Project
  5. Cash security rules for the project (cash holding limits for safe and petty cash, security envelopes, cash movement, currency exchange, advances)
  6. National tax regulation and other legal requirements from the local government

 

1.2 Cash safety and availability:

  • Responsible for safety of cash kept in safe/petty cash boxes under his/her responsibility, during daily payments and transfers (in accordance with cash security rules)
  • Ensure petty cash boxes are properly handled, cashbooks maintained, and a cash count performed every day
  • Monitor cash balance levels, anticipate short-term needs (payments, advances), withdrawals and request relevant cash transfers to avoid any shortage.
  • Prepare the draft monthly cash request for his/her registers, in coordination with all relevant persons, submit every month before the last working day of the month

 

1.3 Daily cash management:

  • Ensure close and proper follow-up of all cash advances (extra-accounting), ensure advance book is always updated immediately, ensure issuance and settlement comply with procedure (based on approved budget and validated request, returned in a timely manner, closed at the end of the month, settlement is correct: balanced and based on proper & validated receipts, etc)
  • Prepare / process payments to suppliers in a strict but swift manner, in accordance with the Tankamel Sawa and arche noVa respected purchasing and payment procedures for the mission
  • Ensure strict compliance with cash control procedures for each cash cashbox / currency: cashbook updated immediately at every single transaction IN/OUT, daily cash count, weekly cash inventory including reconciliation with electronic accounting, complete cash inventory performed and signed on last day of the month
  • Investigate any cash discrepancy, report to Senior Finance Manager and Wash Project Manager if not identified.
  • Follow-up closely refunds to be claimed & reimbursed (private phone calls, other expenses, etc)Follow-up closely utilities and other recurrent expenses, ensure proper filing of all service contracts, maintain basic tables, perform basic statistics / cost analysis (cost per premise, per phone line, rents and insurances, subscriptions,service contracts, etc)

 

1.4 Bank transactions management:

  • Prepare cheque payments, transfer requests and bank reconciliations for all bank accounts directly managed
  • Ensure copies of checks / proof of transfer are always attached to voucher, for payments from bank register
  • Follow-up the check issued and debited/not debited yet on the book designed for it

 

1.5  Paper accounting (vouchers):

For all registers directly managed:

  • Responsible for quality of receipts / vouchers: check every single voucher, ensure that they are in strict compliance with standards and Finance guideline
  • Ensure vouchers are properly presented and stamped, include all relevant & required validation signatures, include attached any relevant and required supporting documents
  • Counter-sign every single voucher for approval (on Finance stamp), report immediately any litigious / suspicious voucher / receipt / document to the supervisors
  • Read feedback and respect recommendations received from the Project Manager and/or Senior Finance Manager, provide required information when vouchers are incomplete or invalid.
  • Ensure proper filing and archiving of all monthly accounting, according to Tankamel Sawa and arche noVa respected standard (originals in capital, classified by month / register / voucher number)

 

1.6  Electronic data-entry:

  • Personally, responsible for quality and accuracy of data-entry in electronic accounting for all registers managed: ensure encoding is done every day, consistency with receipts, accurate use of chart of accounts, respect of standard encoding guidelines for descriptions, etc

 

1.7  Monthly accounting closing:

  • Perform monthly closing in electronic accounting for all registers managed directly:
  1. check again every single entry in electronic accounting (consistency with paper accounting, correct account / analytical codes, relevant description providing all required information dates and complying with encoding guidelines, etc)
  2. research seriously any cash difference with electronic accounting, report to Managers if not reconciled
  3. proceed to monthly closing in electronic accounting
  4. print and sign the journal for each register
  5. provide the monthly closing electronic file to the supervisors
  • Check and prepare all original monthly paper accounting documents:
  1. folder(s) with all vouchers classified by register / electronic accounting voucher number
  2. check again every single voucher (stamps, supporting documents, validation signatures…)
  3. cash reconciliations
  4. bank reconciliations and bank statements

 

1.8  Reporting and others: 

  • Work continuously for improvement of compliance to “Finance Fundamentals
  • Immediately inform supervisors of any problem or issue arising in the course of the work
  • Perform correct calculation and declaration of all relevant taxes according to local legal obligations and in the requested formats (social contributions, employer charges, taxes on services, VAT, import duties, licenses, etc), ensure timely payment, and proper filing of all tax-related documents (including periodic declarations / support documents / proofs of payments)
  • Any other specific task upon request from the Project Manager and/or Senior Finance Manager

 

 Administrative and legal framework:

  • Supervises registration of employees to social security & tax office & related payments.
  • Assures salary administration and final emission of payment slips
  • Makes sure all staff has the appropriate contract and personal files are kept up-to-date at all time.
  • Guarantees that personal files of all staff are administered with appropriate quality.
  • Monitors all paid and unpaid leaves of staff by adequate reporting.
  • Makes sure files are in coherence with Tankamel Sawa and arche noVa respected guidelines and in line with country legislation.
  • Maintains records and compiles statistical reports concerning personal-related data.
  • Prepares all correspondence with partners (authorities, tax offices, Ministry of Labour etc.)
  • Writes the admin monthly sitrep ( situation Report) and others reports as requested

 

 

 

 

 

 

 

منتهية الصلاحية

ملاحظة:

دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.

آخر تاريخ التحديث: 
26 نوفمبر, 2018
قطاع(ات) التدخل:
نظافة المياه والصرف الصحي
آخر مهلة للتقديم:
الخميس, 25 أكتوبر 2018
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
2 months (with possible extension based on performance)
الراتب
N/A
نطاق الراتب:
بين 800 و 1200(دولار أمريكي)
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
Bachelor degree in accounting, finance, administration and/or professional accounting qualification
متطلبات الخبرة:
بين سنة واحدة وسنتين
اللغة العربية:
بطلاقة
اللغة الانكليزية:
ممتاز
اللغة الفرنسية:
غير مطلوب
البلد/المدينة: 
  • Lebanon
  • الشمال
  • طرابلس
  • Mina