PDIF - Programme Development & Institutional Funding Coordinator

Programme Development & Institutional Funding Coordinator (PDIF) Job Description

Organisation

Muslim Aid is a UK-based INGO with humanitarian and development programmes in more than 14 countries. The organisation was established in 1985 to respond to the humanitarian crisis in East Africa. It has been working Lebanon since 2006 and had the official registration in 2012.

Location:

Sidon and Beirut, Lebanon

Direct Line Manager:

Country Director

Length:

 1 year fixed contract (renewable)

PURPOSE OF THE POSITION

The main purpose of the position is to lead the process of proposal development and donor liaison and other country- and HQ-level communications to grow and develop Muslim Aid programmes in Lebanon and Jordan. The post holder will be based in Lebanon but will be remotely supporting Muslim Aid office in Jordan. He/she might be required to travel to Jordan if necessarily. 

Working hours and work location are flexible and can be agreed in advance with Country Director.

SCOPE

Represent the organization in donor, coordination/cluster and NGO meetings, consultations with relevant programme and operation teams and other stakeholders within Muslim Aid in country and in the HQ/UK as necessary. To work closely with programme staff in a collaborative team environment to ensure the impact of Muslim Aid’s programming is communicated using an evidence-based approach that informs both current and future programme design. 

RESPONSIBILITIES

Country funding and Strategy

• Shape the development of a Country Office strategy including a communication and funding plan and position papers
• Lead on the development and maintenance of a pipeline and funding plan in line with the country and international strategy to ensue sufficient funds are generated to underpin on-going activities and ensure the diversification of funding and sustainability of the country office with appropriate funding.
• Support capacity development of partner organizations on resource mobilization and develop their linkages with donors/potential funding opportunities.

Programme development and grant management

• Lead on researching and identifying funding opportunities from new and existing donors by monitoring calls for proposals and funding updates, for solicited and unsolicited opportunities.
• Follow and closely monitor funding trends, policies and positions from new and existing donors.
• Lead on the development of concept notes, proposals and situation analyses – coordinating the development process with all relevant departments, including designing logical frameworks, setting realistic and measureable targets, and developing narrative proposals & budgets.
• Lead and coordinate the development, quality control and submission of quality reports and project amendments as required to donors, clusters and internal reporting by following Muslim Aid processes and liaising with Country Office Programme Team and all functional departments for submission to donors and respective stakeholders.
• Provide support and coordinate with the programme and other relevant functional departments to provide quality grant management and ensure the regular monitoring of all donors projects and in accordance with donor compliancy.
• Ensure that Project Tracker/Funding Grid is updated regularly and shared with management and relevant teams in the Country Office.
• Provide trainings for the preparation of donor proposals and reports, budgets, recording and charging of expenditures, management of budgets etc.
• Identify and document success stories on key sectors for internal and external audiences to illustrate impact of the programming.
• Develop and design communication materials, including sector profiles, impact reports, programme briefings and information updates as required for internal and external use

Donor Management

• Develop donor engagement strategies for prioritised institutional donors (such as EU/ECHO, DFID, UN agencies, foreign embassies…etc.)
• Maintain and develop positive relationships with new and existing donors to raise Muslim Aid’s profile.
• Act as focal person in the Country Office for coordination and communication with donors for sending reports, meetings and forums, following up of queries, information requests, informal reporting, and progress updates.
• Disseminate information and research on donors and funding opportunities internally to respective teams to increase awareness and knowledge and build capacity for in-country funding opportunities.
• Provide training and orientation to staff on donor requirements, expected outcomes and Muslim Aid’s internal procedures regarding external funding

Other

• To maintain constructive, purposeful, trust based and sincere relations with all colleagues working above or under whether directly or indirectly associated.

• To update management and other concerned with any development, internal or external, which can be of help to improve quality, provide better services and effective working.
• To participate in all meetings, committees, forums, projects and assignments as required and expected.
• Ensure Muslim Aid is compliant with the Core Humanitarian Standards, Sphere Standards, HAP etc.
• Comply with all policies, procedures, legal and regulatory requirements.

REQUIRED SKILLS AND EXPERIENCE

Muslim Aid is looking for a dynamic, creative and result-oriented person with

• Ability to work with rights based approach in entire project cycle management
• Ability to grow and expand business in line with strategic priorities of Muslim Aid
• Ability to represent Muslim Aid to international donors, government officials, local groups and community members is essential.
• Communication and presentation skills, for example; ability to represent Muslim Aid in meetings with donors effectively and ability to engage with private businesses and the corporate sector
• Have knowledge and experience of working with institutional donors such as ECHO, EU, UN and DFID etc.
• Experience/understanding of humanitarian, development and campaigning work
• Ability to produce clear and timely written communications in the form of proposals and reports.
• Research and analytical skills, numeracy, budgetary and financial reporting skills.
• Ability to take initiative and effectively manage own time.
• Ability to manage a multi task workload and be flexible to altering priorities in order to respond to changing demands.
• Experience in training and building the capacity of others.
• Ability to live and work well with others in a team situation.
• Strong administrative skills and ability to effectively use technology and follow departmental procedures.
• IT skills: knowledge and experience of MS Office packages (Word, Excel and PowerPoint) essential.
• Demonstrate a commitment to gender and diversity issues.
• Excellent command of English language (speaking, writing and reading).