Health Information Management Team Leader

Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity.

Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.

PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Health and in Livelihood Recovery sectors.

POSITION GENERAL INFORMATION

• Position: Health Information Management Team Leader
• Component: Health Information System
• Based in: Halba / Akkar, Saida

• Under the direct supervision of:           Health Project Manager
• Under the indirect supervision of:       Base Programme Coordinator
• Under the technical supervision of:     Information Management Advisor
• Supervision of  :                                          Information Manager Officer
• Under the overall supervision of:         Field Coordinator

OVERALL MISSION

Under the direct supervision of the Health Project Manager and in collaboration with the health team, the Health Information System (HIS) Team Leader is responsible for ensuring an efficient data collection from different sources at community level and at the PHCCs supported by PU-AMI. S/he will be in charge of data analysis and produce periodical reports of all activities conducted in the framework of PU-AMI health strategy and ensure their dissemination.

S/he will liaise with the Health Team Manager Community, the Health Team Manager PHCC and the Quality Assurance Advisor and other key staff in order to strengthen a comprehensive monitoring and evaluation system to measure programme progress and impact, and ensure quality health services.

• Activities implementation

• Act as a focal point and compile health information from the health project in the base and send accurate, complete and timely report to Health Project Manager and other relevant supervisors.
• Ensures the Health Information System runs efficiently, providing updated data on the outreach community activities conducted by the Community Health Workers, Midwifes and Nurses in the catchment areas and at the supported PHCCs through:
  • Perform the internal monitoring of HIS program ensuring high quality of data collected.
  • Ensure the database in the health department is functional and in use.
  • Ensure all data collected (daily, weekly or monthly, quarterly and annually) are properly stored in the health database.
  • Ensure the set-up of the referral tracking system is ongoing process. (from the Community Outreach activities to the PHCCs and vice versa)
  • Field visits for specific monitoring and evaluation issues.
• Perform data analysis with the support of the Health Team Manager Community and the Health Team Manager PHCC through:
  • Periodical check of the expenses allocated at PHCCs through the Flat Fee Model and consolidation of financial information based on the PHCCs’ Master Plan for Quality Improvement
  • Analysis of epidemiological and morbidity trends, liaising with the Pharmacist
  • Produce periodical snapshots of the community outreach activities and related trends (number and type of cases, cases follow-up etc)
  • Provide support to the PHCCs’ key staff for the utilization of the MoPH Health Information System Data base.
• Participation in the development of tools for strengthening data collection.
• Ensure data tools (registers, forms, etc…) are correctly utilised, kept and updated.
• Support the health team for the implementation of SOPs and other protocols concerning data use/management.
• Capacity building in collaboration with Health PM, Health Team Manager Community and the Health Team Manager PHCC by:
  • Providing technical support during initial HIS trainings to supported facilities and partners.
  • Providing technical support to the Zonal Supervisor, the Community Supervisors (Nurse and Midwife) and the Community Health Workers to ensure high quality and timely data collection.
  • Preparing background material for use in discussions and briefing sessions on HIS related issues.
• Regularly conducts visit to the PHC and verifies accuracy of data entry, effectiveness of data collection tools and maintains in a user-friendly form all projects data.
• Work closely with the MEAL department.
• Perform any ad hoc duty assigned by the supervisor.

• Reporting & Follow up

• Participate in writing all required HIS  reports (PU-AMI, donors, partners, etc.) and any other as per the  Health Project Manager request.
• In collaboration with the Health Team Manager Community and the Health Team Manager PHCC, ensure direct supervision of HIS data collection and reporting system implemented in the supported health facilities and for the community outreach activities.
• Liease with other key staff as Field Officers, Quality control and Pharmacist  regarding standard reporting on administrative supportive data information on the Flat Fee Model.
• Esure filing and archiving is well organized and updated on a regular basis.

The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.

QUALIFICATIONS

• Language Skills: Fluent in English and Arabic.
• Education Degree: University degree or Technical diploma in Computer Science.
• Work experience: Experience over 2 years in health information system and  experience in NGOs. Experience with the Health Information System from the Lebanon MoPH.
• Computer Skills:
  • Excellent knowledge of Excel and Access (Data manipulation and report generation);
  • Excellent knowledge of the MS office software and Outlook
• Other requirements

• Valid driving license (1 year minimum)
• Willingness and ability to travel within the area of responsbility.
• Excellent in reporting and manipulting health database.
• Literacy in reporting in both Eglish and Arabic.

• Interest: Work in relief, interest for database work 
• Transversal skills

• Strong motivation to help people in need
• Conflict resolution and diplomacy experience
• Understanding of the political situation in the area
• Reliability
• Ability to take initiative to deal with difficulties encountered in daily work
• Capacity to work in an multidisciplinary and multicultural team
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Ability to analyze and suggest improvements of the activities
• Well organized and hard worker
• Able to manage stress and pressure
• Able to check information, logical
• Neutral