Full Time Administrative Assistant

Title: Full Time Administrative Assistant 
Job Family: Department of Administration and Finance
Division: Local | Beirut – Lebanon
Reporting Line: Head of Administration and Finance Dept. - Programs Administrative Director
Employment Basis: Full Time Basis
Location: Legal Agenda Beirut Office – National Visits might be required
Job Duration: 3 months’ probation / 7 months Contract renewable based on the availability of funds
Responsibilities:  The Administrative Assistant duties include all secretarial functions and the following:
 
1-      Receive and transfer phone calls and mail
2-      Meet and greet people and guests
3-      Participate in the staff meetings and take Minutes
4-      Order stationary 
5-      Check LA official email and forward it to the concerned team members
6-      Organize the schedule of the meeting rooms
7-      Handle the soft copy and the hard copy of the archive (scan rulings, draft laws and other documents as requested)
8-      Assist in logistical preparations of LA events
9-      Handle logistic issues during LA events
10-  Keep LA contact list up to date in coordination with LA team
11-  Keep LA distribution list up to date in coordination with LA trial observer
12-  Supervise the work of the cleaning services provider
13-  Supervise the work of the office assistant (this includes ensuring the distribution of LA magazine issues, and purchasing of office supplies).
14-  Type documents upon request and document audio interviews
 
Working hours: 09.00 AM – 06.00 PM, in some cases the Administrative Assistant will be required to stay additional hours during events, additional hours will be compensated in the form of free hours.
Education: Business administration or relevant work experience.
Salary: 800 USD + NSSF
Interested candidates should send their CVs to [email protected]
ONLY shortlisted candidates will be contacted;