Project Assistant

Project Assistant
Deadline for applications: Wednesday, December 26, 2012
Contract:
Location: Qobbayat
Working area: Wadi Khaled
Job Description

Project Assistant

Context background

Due to the worsening situation in Syria, the number of displaced persons seeking protection in Lebanon has increased considerably in recent months. Till December 07, 2012, 110’236 refugees were registered with UNHCR - around 41’366 are in contact with UNHCR to be registered. Most of the displaced are hosted by Lebanese families (75%). The rest live in collective shelters. Should the support provided by hosting families stop, displaced families would be on their own, become extremely vulnerable and could not cope with immediate needs (mainly shelter and food).

Lebanese families and communities themselves are struggling with additional charges, especially in housing. The hosting families, initially spontaneously offering refuge to Syrian families, face difficulties in continuing to finance extra costs. In addition, families in Akkar are paying the consequences of the Syrian crisis with considerable reduction in cross-border exchanges (labour and trading) between Lebanon and Syria.

Mada association in cooperation with the Swiss Agency for Development and Cooperation (SDC) is since August 2012 implementing a financial support project for Lebanese families and communities in Wadi Khaled and Akroum areas hosting displaced people due to the Syrian crisis. The project assistant will participate in the continuation of the financial support project for families and communities hosting displaced.

 

Objectives of the project

The aim of the SDC Program is to improve capacities and socio-economic conditions for Lebanese families and communities hosting displaced in Akkar region, north of Lebanon.

          Specific Duties and Responsibilities

 

Field Work

-       Participate in the registration, verification and monitoring processes

-       Make visits to the beneficiaries according to the weekly work plan

-       Represent and explain the project and its objectives correctly to beneficiaries, authorities and third parties when applicable

-       Report, based on guidelines established by the database manager and the project management, all the required information from the field

-       Support the office in the analysis of processed data and information

-       Support the admin/finance assistant when needed

 

Office Work and Inventory Management

-       Input relevant data collected in the field in accordance with the guidelines established by the database manager

-       Monitor the data for any inconsistencies established with the database manager and report

-       Contribute to the identification and selection of beneficiaries, if necessary

-       Maintain the inventory of the office store room (stationery and tools)

-       Write a short weekly report to the project manager or his deputy

 

Procurement and Supplies

-       Be acquainted with the SDC procedures and regulations and comply with them, applicable to procurement and purchasing requests as per the operational manual

-       Ensure at all times the quality and the quantity of the items purchased from suppliers for the agency are up to the standard expected

-       Prepare offer comparison and make your proposals to ensure best product is purchased at the most competitive price

-       Purchase needed supplies for the office

-       Coordinate with the landlord with regard to repairs in the offices and apartments, when requested

-       Prompt delivery of letters and payment of bills

 

Driving and Vehicle Maintenance

-       Drive project’s cars for the daily work as well officials and SDC visitors, if required

-       Monitor road access and safety on a daily basis

-       Maintenance of vehicles

-       Generate and update on a daily basis the consolidated vehicle logbook sheet

-       Ensure that vehicle damages are reported immediately to the office

 

Coordination and Others

-       Participating in the coordination bodies and playing an active role where appropriate

-       Coordination with project manager to ensure efficient and timely implementation of the project on a daily basis

-       Perform any other tasks as requested by the project manager or his deputy

Experience required: Education degree: Bachelor Degree Field of education:
Languages
Arabic: Fluent English: Fluent French: Good
Period: 2 months and a half
Salary: 1000 USD
Submission guidelines:
Cover letter required?
Contact information
Isabelle Peillen
Executive Coordinator
Fax: +961 1 380 437